Area VII
Library
Message of Commitment
I extend my firm commitment to leading our team in demonstrating the highest standards of academic support, resource accessibility, and operational excellence for the upcoming Institutional Accreditation. The library serves as the intellectual cornerstone of our institution, and we recognize the critical role our physical and digital resources, user services, and learning spaces play in empowering student learning and faculty research. We are fully dedicated to completing a rigorous self-assessment, meticulously organizing all supporting documentation, and ensuring that our collection development and service delivery models seamlessly align with the evaluative criteria set forth by the accrediting body.
In unity with the entire institutional community, our team commits to driving continuous quality improvement beyond the accreditation process itself. We will ensure that our facilities, digital repositories, and instructional support systems remain responsive, inclusive, and innovative to meet the evolving needs of our academic community. Through open collaboration, transparency, and an unwavering focus on excellence, Area VII stands ready to showcase our achievements, validate our compliance with quality standards, and contribute meaningfully to the institution’s overall success and accreditation status.
Ms. Immaculate C. Lim
College Librarian
Institutional Portfolio
Institutional Portfolio
Read it as a bound document, or open the file itself.
Evidence & Ratings
How this area is assessed
Each parameter is judged on its systems, how they are implemented, and what they achieve. Against every indicator is the rating the area gave itself and the document that evidences it.
4.42
Overall mean rating
A Administration 4.56 16 indicators
| Indicator | Rating | Means of Verification |
|---|---|---|
| System — Inputs and Processes | ||
| S.1 The organizational structure of the institution’s library is well-defined. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.2 The development of the library mission and goals is the responsibility of the library head and staff with the approval of the Head of the institution. | 3 | Click to view MOVs attached (opens in a new tab) |
| S.3 There is an institution’s Library Board/Committee which: | 5.00 | Click to view MOVs attached (opens in a new tab) |
| S.3.1 sets library policies, rules and procedures; and | 5 | Click to view MOVs attached (opens in a new tab) |
| S.3.2 reviews the same annually. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.4 There is a duly approved and widely disseminated Library Manual which contains written policies and procedures covering the library’s internal administration and operational activities. | 5 | Click to view MOVs attached (opens in a new tab) |
| System — Inputs and Processes mean | 4.50 | |
| Implementation | ||
| I.1 The library develops an explicit statement of its mission in conformity with the mandate of the institution. | 3 | Click to view MOVs attached (opens in a new tab) |
| I.2 The library is administered and supervised by: | 5.00 | Click to view MOVs attached (opens in a new tab) |
| I.2.1 full-time professional (licensed) librarian; and | 5 | Click to view MOVs attached (opens in a new tab) |
| I.2.2 at least a master’s degree holder in MS Library and Information Science or MAEd/MA in Library Science. | 5 | Click to view MOVs attached (opens in a new tab) |
| I.3 The Head Librarian directs and supervises the total operation of the library, and is responsible for the administration of its resources and services. | 5 | Click to view MOVs attached (opens in a new tab) |
| I.4 The Head Librarian, preferably with a teaching plantilla position, actively participates in the academic and administrative activities of the institution. | 5 | Click to view MOVs attached (opens in a new tab) |
| I.5 The annual accomplishment and other reports of the library are promptly submitted to the higher offices concerned. | 2 | Click to view MOVs attached (opens in a new tab) |
| I.6 An institution’s Library Development Plan is prepared in consultation with the institution’s officials and stakeholders. | 5 | Click to view MOVs attached (opens in a new tab) |
| Implementation mean | 4.17 | |
| Outcome/s | ||
| O.1 Evidence that the mission, goals and library objectives are satisfactorily attained. | 5 | Click to view MOVs attached (opens in a new tab) |
| O.2 The organizational structure is well-designed and effectively followed. | 5 | Click to view MOVs attached (opens in a new tab) |
| Outcome/s mean | 5.00 | |
| Parameter mean | 4.56 | |
| Best Practices | Click to view MOVs attached (opens in a new tab) | |
B Personnel 4.78 10 indicators
| Indicator | Rating | Means of Verification |
|---|---|---|
| System — Inputs and Processes | ||
| S.1 The library has staff and personnel with the following qualifications: | 5.00 | Click to view MOVs attached (opens in a new tab) |
| S.1.1 BS in Library and Information Science for the Academic Unit/College Library; and | 5 | Click to view MOVs attached (opens in a new tab) |
| S.1.2 MS in Library and Information Science or MAEd/MA in Library Science) for the University/Institution Library. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.2 The library meets the required number of qualified and licensed librarians and support staff of the SUC as defined in its Qualification Standards for: | 3.00 | Click to view MOVs attached (opens in a new tab) |
| S.2.1 one (1) Professional Librarian with two (2) full time clerical staff for the first 500 - student population; and | 3 | Click to view MOVs attached (opens in a new tab) |
| S.2.2 one (1) additional full time Professional Librarian with one (1) full time clerical and other support staff for every additional 1,000 students. | 3 | Click to view MOVs attached (opens in a new tab) |
| S.3 There is a continuing staff development program with the corresponding financial assistance from the institution’s GAA and/or utilization of Income. | 5 | Click to view MOVs attached (opens in a new tab) |
| System — Inputs and Processes mean | 4.33 | |
| Implementation | ||
| I.1 Highly qualified librarians are hired as per institutional recruitment policies and standards. | 5 | — |
| I.2 The library personnel’s compensation, retirement, and fringe benefits, as well as other privileges, are granted in accordance with existing government laws and institutional policies in conformity with CSS. | 5 | Click to view MOVs attached (opens in a new tab) |
| Implementation mean | 5.00 | |
| Outcome/s | ||
| O.1 The library maintains a qualified, competent, and professionally supported workforce to ensure the effective delivery of library and information services. | 5 | Click to view MOVs attached (opens in a new tab) |
| Outcome/s mean | 5.00 | |
| Parameter mean | 4.78 | |
| Best Practices | Click to view MOVs attached (opens in a new tab) | |
C Collection Development, Organization and Preservation 4.44 19 indicators
| Indicator | Rating | Means of Verification |
|---|---|---|
| System — Inputs and Processes | ||
| S.1 There is a written Collection Development Policy which is well defined in the Library Manual. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.2 There is a core collection of at least: | 4.33 | Click to view MOVs attached (opens in a new tab) |
| S.2.1 5,000 titles for the Academic Unit Library; or | 5 | Click to view MOVs attached (opens in a new tab) |
| S.2.2 10,000 titles that support the instruction, research and other programs for an Institution Library. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.2.3 Periodical titles according to enrollment: Less than 1000 students (50 titles), 1001-3000 students (75 titles), Over 3000 students (100 titles). | 3 | Click to view MOVs attached (opens in a new tab) |
| S.3 Twenty percent (20%) of the library holdings are of current edition, i.e. with copyright within the last 5 years. | 3 | Click to view MOVs attached (opens in a new tab) |
| S.4 There is provision for non-print, digital and electronic resources made accessible through sufficient hardware/equipment. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.5 There is an available integrated library system that facilitates the organization’s access and retrieval of library resources. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.6 Provisions are made for the preservation, general care, and upkeep of library resources. | 5 | Click to view MOVs attached (opens in a new tab) |
| System — Inputs and Processes mean | 4.56 | |
| Implementation | ||
| I.1 The Collection Development Policy Statement is regularly reviewed and evaluated by the Institution’s Library Committee. | 4 | Click to view MOVs attached (opens in a new tab) |
| I.2 The library collection and services support the mission and vision of the Institution, goals of the Academic Unit and objectives of the Program. | 4 | Click to view MOVs attached (opens in a new tab) |
| I.3 The library provides sufficient research books and materials to supplement the clientele’s curricular needs. | 5 | Click to view MOVs attached (opens in a new tab) |
| I.4 The library maintains an extensive (15% of the total) Filipiniana collection. | 4 | Click to view MOVs attached (opens in a new tab) |
| I.5 The library provides five (5) book titles for professional subjects in the major fields of specialization and a regular annual subscription of 3 journal titles of undergraduate program, 6 journal titles of graduate program and 10 journal titles of doctoral program for every major field of specialization. | 4 | Click to view MOVs attached (opens in a new tab) |
| I.6 The collection is organized according to an accepted scheme of classification and standard code of cataloging. | 5 | Click to view MOVs attached (opens in a new tab) |
| I.7 Weeding program is conducted regularly to maintain a relevant and updated collection. | 4 | Click to view MOVs attached (opens in a new tab) |
| I.8 The quality and quantity of library materials/resources conform with the standards set for a particular academic program. | 4 | Click to view MOVs attached (opens in a new tab) |
| Implementation mean | 4.25 | |
| Outcome/s | ||
| O.1 Core collection is adequate, updated and well-balanced. | 5 | Click to view MOVs attached (opens in a new tab) |
| O.2 Professional books, journals and electronic resources for the SUC library are very satisfactory. | 4 | Click to view MOVs attached (opens in a new tab) |
| Outcome/s mean | 4.50 | |
| Parameter mean | 4.44 | |
| Best Practices | Click to view MOVs attached (opens in a new tab) | |
D Services and Utilization 4.52 20 indicators
| Indicator | Rating | Means of Verification |
|---|---|---|
| System — Inputs and Processes | ||
| S.1 The Library has information services pertinent to the institution’s information requirements. | 4 | Click to view MOVs attached (opens in a new tab) |
| System — Inputs and Processes mean | 4.00 | |
| Implementation | ||
| I.1 The following services/programs are provided: | 3.75 | Click to view MOVs attached (opens in a new tab) |
| I.1.1 functional and interactive library web page; | 5 | Click to view MOVs attached (opens in a new tab) |
| I.1.2 integrated library system; | 5 | Click to view MOVs attached (opens in a new tab) |
| I.1.3 On-line public access (OPAC); | 3 | Click to view MOVs attached (opens in a new tab) |
| I.1.4 circulation on-line; | 2 | Click to view MOVs attached (opens in a new tab) |
| I.1.5 computerized cataloging; | 5 | Click to view MOVs attached (opens in a new tab) |
| I.1.6 inventory reporting; | 5 | Click to view MOVs attached (opens in a new tab) |
| I.1.7 serials control; | 2 | Click to view MOVs attached (opens in a new tab) |
| I.1.8 internet searching; | 5 | Click to view MOVs attached (opens in a new tab) |
| I.1.9 CDROM services; | 3 | Click to view MOVs attached (opens in a new tab) |
| I.1.10 on-line database; | 5 | Click to view MOVs attached (opens in a new tab) |
| I.1.11 photocopying; and | 2 | Click to view MOVs attached (opens in a new tab) |
| I.1.12 bar coding. | 3 | Click to view MOVs attached (opens in a new tab) |
| I.2 The library opens for at least 54 hours per week for the Academic Unit or 60 hours per week for the Institution with clear budgetary allocation. | 5 | Click to view MOVs attached (opens in a new tab) |
| I.3 The library promotes and disseminates its program through a regular announcement of its new acquisitions of print materials (books, journals, magazines), resources, facilities, and services. | 5 | Click to view MOVs attached (opens in a new tab) |
| I.4 Librarians/staff are available during library hours to assist and provide library services to users in consideration of no noon break policy of the SUC. | 5 | Click to view MOVs attached (opens in a new tab) |
| I.5 Annual/Yearly statistical data on the utilization of various resources and services are compiled and used to improve the library collection and operations. | 4 | Click to view MOVs attached (opens in a new tab) |
| Implementation mean | 4.55 | |
| Outcome/s | ||
| O.1 Effective and efficient utilization of the library services is efficient and effective. | 5 | Click to view MOVs attached (opens in a new tab) |
| O.2 User satisfaction is at a high level. | 5 | Click to view MOVs attached (opens in a new tab) |
| Outcome/s mean | 5.00 | |
| Parameter mean | 4.52 | |
| Best Practices | Click to view MOVs attached (opens in a new tab) | |
E Physical Set-Up and Facilities 4.68 36 indicators
| Indicator | Rating | Means of Verification |
|---|---|---|
| System — Inputs and Processes | ||
| S.1 The library is strategically located and is accessible to students, faculty and other clientele. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.2 The library is systematically planned and structured to allow future expansion of: | 5.00 | Click to view MOVs attached (opens in a new tab) |
| S.2.1 old site; and | 5 | Click to view MOVs attached (opens in a new tab) |
| S.2.2 new campus/es. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.3 The size of the library meets standard requirements considering present enrollment and future expansion. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.4 The reading room can accommodate at least 10% of the school enrollment at any given time. | 3 | Click to view MOVs attached (opens in a new tab) |
| S.5 Space is provided for print resources as well as work stations for electronic resources. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.6 Space is provided for the librarians’ office, staff room, technical room, etc. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.7 Ramps for the physically disabled are provided. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.8 The library meets the required and standard-sized furniture and equipment. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9 The following library furniture and equipment are available: | 4.76 | Click to view MOVs attached (opens in a new tab) |
| S.9.1 adjustable/movable shelves; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.2 magazine display shelves; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.3 newspaper racks; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.4 standard tables and chairs; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.5 carrels for individual study; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.6 desks and chairs for staff; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.7 charging desk; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.8 dictionary stand; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.9 atlas stand; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.10 bulletin boards and display cabinets; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.11 vertical file cabinets; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.12 book racks; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.13 map stands/cabinets; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.14 cardex/ rotadex or any filing equipment for periodical records; | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.15 typewriters; | 1 | Click to view MOVs attached (opens in a new tab) |
| S.9.16 computers with printers; and | 5 | Click to view MOVs attached (opens in a new tab) |
| S.9.17 others. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.10 The library is well lighted. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.11 The library is well-ventilated. | 4 | Click to view MOVs attached (opens in a new tab) |
| S.12 The atmosphere is conducive to learning. | 5 | Click to view MOVs attached (opens in a new tab) |
| S.13 Fire extinguishers and a local fire alarm system are available. | 4 | Click to view MOVs attached (opens in a new tab) |
| S.14 The library employs a system for security and control of library resources. | 3 | Click to view MOVs attached (opens in a new tab) |
| System — Inputs and Processes mean | 4.55 | |
| Implementation | ||
| I.1 IT software and multi-media equipment are utilized. | 5 | Click to view MOVs attached (opens in a new tab) |
| Implementation mean | 5.00 | |
| Outcome/s | ||
| O.1 Environment is conducive to learning. | 5 | Click to view MOVs attached (opens in a new tab) |
| O.2 The Library is well maintained and aesthetically designed with state-of-the-art library facilities. | 4 | Click to view MOVs attached (opens in a new tab) |
| Outcome/s mean | 4.50 | |
| Parameter mean | 4.68 | |
| Best Practices | Click to view MOVs attached (opens in a new tab) | |
F Financial Support 4.00 7 indicators
| Indicator | Rating | Means of Verification |
|---|---|---|
| System — Inputs and Processes | ||
| S.1 The Institution has a regular and realistic budget for the library. | 5 | Click to view MOVs attached (opens in a new tab) |
| System — Inputs and Processes mean | 5.00 | |
| Implementation | ||
| I.1 The Head Librarian and staff, in coordination with other officials of the Institution, prepare and manage the annual library budget. All fees and funds allocated for library resources and services are utilized solely for such purposes and are properly audited. | 5 | Click to view MOVs attached (opens in a new tab) |
| I.2 Other sources of financial assistance are sought. | 5 | Click to view MOVs attached (opens in a new tab) |
| I.3 Financial support is adequate from fiduciary, supplemental and external funds. | 5 | Click to view MOVs attached (opens in a new tab) |
| Implementation mean | 5.00 | |
| Outcome/s | ||
| O.1 Financial support is adequate from fiduciary, supplemental and external funds as follows: | 2.00 | Click to view MOVs attached (opens in a new tab) |
| O.1.1 foreign countries/Asia Foundation, others; | 1 | Click to view MOVs attached (opens in a new tab) |
| O.1.2 alumni; and | 3 | Click to view MOVs attached (opens in a new tab) |
| Outcome/s mean | 2.00 | |
| Parameter mean | 4.00 | |
| Best Practices | Click to view MOVs attached (opens in a new tab) | |
G Linkages 4.00 4 indicators
| Indicator | Rating | Means of Verification |
|---|---|---|
| System — Inputs and Processes | ||
| S.1 Linkages with other institutions and funding agencies are explored and established for purposes of enhancing library facilities and resources. | 4 | Click to view MOVs attached (opens in a new tab) |
| System — Inputs and Processes mean | 4.00 | |
| Implementation | ||
| I.1 The library establishes consortia, networking, resource sharing and conduct of cooperative activities with other institutions and libraries. | 4 | Click to view MOVs attached (opens in a new tab) |
| I.2 The Library is on the mailing list of agencies, foundations, etc., for exchange of publications and other books/journals donations. | 4 | Click to view MOVs attached (opens in a new tab) |
| Implementation mean | 4.00 | |
| Outcome/s | ||
| O.1 Resource sharing and linkages are well-established. | 4 | Click to view MOVs attached (opens in a new tab) |
| Outcome/s mean | 4.00 | |
| Parameter mean | 4.00 | |
| Best Practices | Click to view MOVs attached (opens in a new tab) | |